Non-Employees in Company Vehicles
Did you know?
It’s not just the insurance company that doesn’t want extra people in your company vehicles, the FMCSA actually prohibits non-employees from riding in Commercial Motor Vehicles, unless they are specifically named in a signed and dated authorization form.
Many employers unknowingly allow such passengers, only to find out the hard way during a roadside inspection.
If your company does choose to allow this, there are a few things to be aware of:
- The passenger (s) may not have a CDL.
- The passenger is not allowed to perform any type of work for the company (especially driving).
- You may want to disallow minor passengers as the potential insurance claims are typically higher for minors due to their projected life span.
- It goes without saying but picking up hitchhikers is not a good idea.
- Make sure you have each passenger sign an up to date “Hold Harmless” agreement.
- Be aware of allowing non-employees in Company vehicles during inclement weather.
- Discuss coverages, do’s and don’ts with your insurance company before implementing this or any other policy.
Please contact us if you need help crafting a policy or have questions about other DOT issues!
Crown Compliance Advisors LLC
