Crown Compliance Services
| CROWN COMPLIANCE ADVISORS: CLIENT SERVICES | ||
| Service | Legal Requirements | How this helps you! |
| Obtain DOT numbers | Federally required if crossing state lines May be required by a specific state, even if operating solely within that state | We help you navigate the various questions and make sure to get only what is needed |
| Obtain Operating Authority | Federally required if transporting cargo for hire across state lines May be required by a specific state, even if operating solely within that state | We help you navigate the various questions and make sure to get only what is needed |
| Process Driver Applications | DOT requires the applicant to answer specific questions and meet timelines before operating a CMV | We review the application for thoroughness and timelines, and we obtain the required reports |
| Obtain and Review Motor Vehicle Reports (MVRs) | DOT requires employers to obtain MVRs before and during a driver’s employment | We manage and monitor these items throughout a driver’s employment |
| CDL Information System (CDLIS) Report | DOT requires verification of driver’s current and previous CDL licenses | We obtain MVRs from each state in which the applicant formerly held a license |
| Pre-Employment Screening Reports | NOT Required by regulating agencies – However, it is considered a best practice within the industry | We obtain these reports, which provide a greater depth of information on an applicant’s driving history |
| Clearinghouse Queries | DOT requires this before a driver operates a CMV for a new employer and throughout the duration of employment | We run required queries and update the Clearinghouse with any new information throughout the driver’s employment |
| Driver Qualification (DQ) Files | DOT required. Approximately fifteen documents comprise a complete DQ file | We create, manage, and monitor the required documents |
| Vehicle Administration Files | DOT required. There is a list of documents required in a vehicle maintenance file | We create, manage, and monitor the VAF for each vehicle |
| Dispute Traffic Tickets | This is a formal process to remove incorrect violations from the DOT Profile | We review the violations, and, through a formal process, request removal from the Carrier DOT profile |
| Create and Update Company Policies | Create and update required company-specific Safety/DOT/ HR Policies | We assist clients in the creation and updating of policies specific to their scope of operations |
| Regulatory Consulting | Upon request | We train management, staff, and provide regulatory guidance |
| Conduct Mock DOT Audits | Upon Request | We conduct pre-emptive internal assessments of company processes and recordkeeping to ensure compliance |
| Hours of Service (HOS) Log Audits | Not specifically required, but considered best practice. | Helps ensure drivers are rested and have available hours to operate a CMV |
| Prepare For and Attend Formal DOT Adits | Upon Request | We organize files, documents, and supporting materials as requested and required by the FMCSA |
| Heavy Vehicle Use Tax (HVUT) – Form 2290 Filings | IRS required tax form for vehicles over 55,000lbs. (Required the first time a vehicle is registered and annually thereafter) | We process the taxes for this required filing |
| Unified Carrier Registration | DOT required if vehicles are crossing state lines | We obtain and manage this registration on an annual basis |
| International Fuel Tax Agreement (IFTA) Filings | Required if crossing state lines. Motor carriers must have either an IFTA account or trip and fuel permits (permits are specific to each state) | We process and submit required reports to the various states your trucks travel in or through |
| Hazmat Registrations | DOT required if transporting placardable quantities of hazardous materials | We obtain and manage required permits as needed |
| Hazmat Training | Required if transporting placardable quantities of hazardous materials | We conduct initial and recurrent training as required by DOT to help keep employees, drivers, and the public safe |
| Legal research | Not required, but vital for companies to understand applicable rules and regulations | We conduct research into regulations based on your company’s scope of operations |
| OSHA reports | Certain reports are required each year | We process and submit these required reports |
| Incident & Injury Investigations | Upon Request | We conduct root cause analysis into incidents and injuries |
| Manage Safety Compliance Accounts (ISN, PEC/Veriforce, etc.) | Required to be in place within various industries (oil and gas, large construction etc.) | We create client profiles, then manage and monitor these accounts, which are often required by your customers. |
| Create Employee Handbooks | Not specifically required by the federal government; however, many states do require certain policies, which can be addressed in an employee handbook | We assist clients in creating and updating policies specific to their scope of operations, and provide them in a small, professionally formatted handbook |